Contact Information:
Department
Administrator
237 Russell Labs
1630 Linden Drive
Madison, WI 53706
Phone: 608-262-3227
FAX: 608-262-3322
Table of Contents
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I. General Campus InformationI. (1) Entomology Graduate Student AssociationThe Entomology Graduate Student Association (EGSA) plays an important part in both the social and academic activities of entomology students. The group elects a student representative and an alternate to all standing committees, and the president is an ex-officio member at all faculty meetings. The student committee representative may cast one vote. New EGSA officers and committee reprsesentatives are elected by the memberships each May and serve one-year terms. EGSA membership is open to all students, specialists, and other personnel with an interest in entomology. There are no membership dues and all activities are financed as the need arises. The EGSA coordinates a fall picnic and other social events such as turkey raffles, trips to Brewer games, and Friday nights at the Memorial Union Terrace. Intramural sports organized through the association include co-ed volleyball and softball. EGSA meetings are held in Russell Labs monthly, usually in response to needs. All students should watch the bulletin boards across from the mailboxes and in the elevator lobbies for meeting announcements. We hope that all students take an active role in all EGSA activities. (EGSA Development Fund Information)
I. (2) Course EvaluationsA program of evaluation of courses offered by this department has been undertaken by a committee of the Entomology Graduate Student Association. The committee’s primary goal is to provide instructors with useful feedback and to allow students to become involved in the academic affairs of the department. In designing the basic questionnaire, input from teaching faculty and concerned students was sought Although the present form is satisfactory for courses currently taught, the committee encourages improvements permitting more efficient evaluation. Near the end of the semester, students are asked to fill out the evaluation forms. The committee then condenses the results so that those questions receiving numerical answers are represented by the response mean and distribution, while the written comments are typed verbatim from the individual forms. Copies of the results are given to the appropriate instructors, to the department chairperson, and to the Academic Affairs Committee. Through the EGSA, or the departmental, office, the results are also available to prospective students. A final function is for consideration of faculty merit salary raises based on teaching. 
I. (3) Employment and Career ServicesA number of placement services are available for graduating entomology students. The most important of these are:
The Agricultural Sciences and Educational Placement Offices both offer free assistance in preparation of resumes, conducting interviews, and other aspects of employment application. Both also provide a resume mailing service to students maintaining a file in these offices. There is a fee for this service in Educational Placement. The College also prepares a monthly list of job openings and campus interviewers in field relating to agriculture and environment. This will be mailed free to those students requesting it and is automatically sent to all students who indicate on their registration form that they are graduating. The Institute for Environmental Studies (70 Science Hall, 263-1796) and the Zoology Office (157 Noland Hall, 262-1051) also prepare a similar free mailing. Contact these offices to get on their mailing lists. Job files and posted notices are also maintained by the Entomology Office (237 Russell Labs), Educational Placement (B150 Education Bldg.), the Zoology Office (157 Noland), Dairy Forage Center (outside Rm. 132) and the Limnology Lab (206 Limnology Lab). It is often a good idea to periodically check these files rather than waiting for the monthly lists since the latter may appear some time after vacancies occur. A number of other placement services in fields not directly relating to entomology are also available. A list of these offices may be obtained from the Educational Placement Service.
I. (4) Libraries of Interest
I. (5) Computer SearchingComputer searching is a means of locating relevant information through the use of computer files called databases. Most of these databases are computerized versions of printed indexes such as Index Medicus, Bibliography of Agriculture, or Biological Abstracts. A number of database services are available to graduate students, staff, and faculty at Steenbock Library. Similar services are available at several other campus libraries.
I. (6) Statistical ConsultingDepartment of Agronomy, 262-1390 The College of Agricultural and Life Sciences maintains open consulting hours with a statistician for students and staff with statistical problems. More detailed consultation is also available on an appointment basis. In either case, contact the Agronomy Office for details.
I. (7) Biotron2115 Observatory Drive, 262-4900 The University of Wisconsin Biotron is a system of controlled environment facilities designed for research in the biological sciences. It provides special conditions for the study of animals and plants with selective control over the various elements of the physical environment, such as air and soil temperature, light and immediately associated radiation, atmospheric moisture, air velocity, and sound. Temperature and light conditions occurring almost anywhere on the surface of the earth can be duplicated. As a research facility the Biotron is available to University of Wisconsin faculty, to scientists from other universities including those of foreign countries, to government agencies, and to private industry. There are no space priorities or restrictions on the kinds of biological problems the Biotron is designed to accommodate. Any aspect of biology in which the physical environment plays a significant role, either as an undesirable feature or as a factor for experimental study, is appropriate. The Biotron’s 48 computer-controlled environment rooms range in size from 4 x 8 to 9 x 31 feet in which physical parameters can be automatically held constant or modified at ten-minute intervals to provide cycles of daily and seasonal changes. Additional facilities include ancillary laboratories, special purpose rooms, and electronic and mechanical shops, which are supported by functional services provided by a technical and administrative staff. Applications for use of Biotron space are encouraged.
I. (8) Photographic Media Center45 N. Charter, 262-2944 Photographic Media offers services which include: 24-hour Ektachrome film processing (accounts or private); complete black and white darkroom work to 4" x 5"; custom slides for presentations; color and black white photography (still motion picture) on location or in their studios; airbrushing; silkscreen processing thesis work. They also offer free consultation all types of graphical arts problems.
I. (9) Madison Academic Computing Center (MACC)1210 W. Dayton Street, 262-2254 The Madison Academic Computing Center provides instructional research services to departments, institutes, centers, laboratories at University Wisconsin-Madison. In addition, it provides these services to other parts of the University of Wisconsin system, to other educational and research organizations, and to other public agencies. At the Animals Sciences adjacent Russell Labs are a number microcomputers student use including Hewlett Packards, IBMs, Macintoshes, accessories. MACC is the central large-scale computing facility serving instructional and research computing needs of the University of Wisconsin-Madison campus. MACC provides a large selection of hardware and software, expert consulting, extensive documentation, and a wide, variety of workshops and short courses, so that students, staff, and faculty can use its resources with minimum cost and maximum convenience. Services:
MACC users pay for computing services in a wide variety of ways, depending on the particular services used and the method of funding. (Major professors may request funding for graduate student thesis research computing from the Graduate School. Up to $300 of computing time can be granted by the grad school to most dissertators.) The free document MACC Rates describes the subject in detail.
I. (10) Biotechnology Center1710 Avenue, 262-8606 The Biotechnology Center was formed in 1986 to provide the campus and various local industrial scientists with state-of-the-art research expertise and tools. The center works at three levels: it provides a service function, it provides a research function, and it provides a training function. At present, the center has a biocomputing facility that can analyze databanks of nucleic acid, amino acid, and sequence data. It provides researchers with a set of sequence analysis programs that perform complex operations, yet are easy to use and manipulate. The software currently available includes software for fragment assembly, sequence comparison, mapping restriction or cleavage sites, pattern recognition, and sequence manipulation. The center also has a protein/DNA sequence/synthesis facility, a protein purification facility, a genetic engineering facility, and a highly successful hybridoma facility that is moving to expanded new quarters in early 1990. The center includes a plant biotechnology facility located in the Biotron that provides. state-of-the-art training and facilities for modern plant biotechnology. The center has just opened a transgenic mouse facility in McArdle Laboratories.
I. (11) Medical CareStudents who need medical attention or consultation with a physician for any reason should go to the University Health Service.Students who need in-hospital care are admitted to a Madison Hospital. Faculty and employees who need emergency medical attention should go to their family physician or to the hospital emergency room. Patients who are injured or acutely ill should be transported quickly and carefully by car or ambulance. When in doubt, call the hospital emergency room. University Health Services office hours are 8:00 a.m. to 4:30 p.m., Monday through Friday and 8:00 a.m. to 12:00 noon on Saturday. On all other days and legal holidays go to the emergency room at the University Hospitals. A physician is available for an emergency at any hour.
I. (12) Emergency Numbers/Information Services
The Campus Assistance Center is a general, campus-wide information service. They have a large reference and referral file. They can literally answer any questions about campus, academics, social events, health care, personal problems, housing, and others (263-2400).
II. Miscellaneous InformationII. (1) Safety Department: Driving State Vehicles, Safety GlassesIn order to drive state-owned vehicles, all drivers must complete a Student or Volunteer Driver Authorization Form (contact the Department of Entomology Office). In addition, the following rules must be observed:
The Safety department also promotes the use of safety glasses by all students and staff who feel they need them and provides glasses at nominal costs (including prescription and photogray lenses).
II. (2) Entomology Departmental Computing FacilityThe Departmental Computing Facility is housed in Rm. 436 Russell Labs. It has a number of computers, printers and supporting hardware for plotting and slide making. As the facility is designed as a teaching facility, teaching needs take precedent over other activities. Second preference is given to eligible users for noninstructional purposes.
II. (3) Eligible UsersUse of this facility is strictly limited to faculty, students, and staff of the Department of Entomology and to students in entomology courses that make use of the computers.
II. (4) HoursThe facility will be open for course-related use during hours posted by the instructor; access at other times will be at the discretion of the instructor. Equipment in the facility will be available to noninstructional users at all times other than those posted for course use and in accordance with the priority rules described above.
II. (5) SuppliesPaper and ribbons or toner cartridges for the printers will be community property and will be purchased as needed. All printer users please sign the logbook and indicate the type of printer, number of pages, and category of use (instruction or "other"). Those faculty who make use of the facility will be asked to help pay for supplies; faculty will be responsible for use by their students and staff as well. The department will contribute an appropriate amount from the teaching budget for supplies used in instruction. Supplies for the plotter (paper and pens) will not be community property, but will need to be provided by individual users.
II. (6) Guidelines for Use of the Computer Facility
II. (7) Deposition Voucher SpecimensThe Insect Research Collection (IRC) of the Department of Entomology, University of Wisconsin- Madison accepts the deposition of voucher specimens by students and staff of the university (with approval of the Director/Curator and the Academic Curator, voucher specimens may sometimes be accepted from individuals not affiliated with the University of Wisconsin). Procedure for the deposition of voucher specimens is as follows:
III. Department of Entomology Policies and Procedures CommitteesSeptember 1991 The following policies and procedures should serve as general guidelines for your use in the daily operational functions of the Department of Entomology. It is important to remember, t however, that each major professor has certain policies and procedures established for his/her lab. Please be sure to consult with your major professor if you have any questions regarding specific l policies within your lab.
III. (1) CommitteesThe graduate students have one voting representative and alternate on all faculty committees except the Long Range Planning Committee. In addition, the Entomology Club president attends the monthly faculty meetings.
III. (2) Copier PolicyA copier charge back system was approved by the faculty in the Department of Entomology in April 1991. All faculty, staff, and students are expected to pay for personal, research, and extension copying from their own funds. Venda cards may be purchased from Steenbock Library and ordered through the fiscal clerk. These venda cards may be used on any copier on campus with a venda card system. The department will pay for the cost of copying the following: instructional materials, grant proposals, department business (i.e., minutes, agendas, notices, items concerning the TROCHOS lab and the Insect Museum), reviews, and letters of recommendation. A department venda card may be obtained from the front desk in the office when you need to copy such materials.
III. (3) Freezer UsageThe department maintains the wa1k-in freezers/coolers in the basement using the following criteria:
III. (4) DockThe loading dock in back of the building is checked periodically throughout the day for incoming packages. The individual labs are notified if they have packages to be picked up. To avoid thefts and mix ups, packages must be picked up from the dock as soon as the lab is notified. Please be sure to check the names and room numbers on the packages to be sure you are picking up the right package. It is very difficult to track down a misplaced package.
III. (5) Driver Authorization and Van CertificationThe Graduate Student Handbook has listed the policies for driving university vehicles (Page 47). In addition individuals wishing to drive a university van must be certified to do so. This includes a four-hour van driver course that includes a fee. See the departmental administrator for the proper forms.
III. (6) FAX Machine UsageThe department will FAX any materials related to research at the expense of the department. Personal materials may not be faxed. Many of the local copy shops have FAX machines that you can use.
III. (7) Hallway UsageHallway space may be used for storage under the following conditions:
III. (8) Key PolicyAll keys issued to faculty, staff, and students require a $5 deposit per key, which will be refunded at the time the key, is returned.
III. (9) MailThe department pays for all postage for research related activities that includes requests for reprints. Stamps are available in the office for personal mail. CY's which are sent out when searching for a position are considered personal mail. Packages that need to be sent out Federal Express are paid for by funds from the major professor's grant unless it is a research proposal or manuscript.
III. (10) SlidemakerThe department computing facility (TROCHOS lab) has a slide making machine available for faculty, staff, and student use. Don Swinton is available to assist in training users on the operation of the machine. The machine is set up on a charge back accounting system and a log is kept of the number of slides produced for anyone individual. Slides will be billed directly to a grant or gift account. Individuals outside the department may also use the slidemaker, but department members will be given priority when there is a conflict.
III. (11) Shop WorkThe department maintains a workshop and employs one fu1l-time instrument specialist. Faculty and students may request services from this technician by filling out a Shop Work Request form found in the office. The requests are turned in to the departmental administrator who prioritized them and passes them onto the technician. A charge of $4/hr. is assessed the project funds for any work performed through the workshop.
III. (12) TravelIndividual travel funds are paid out of grant funds. Please check with your major professor before traveling to determine how the trip will be funded. All travel must conform to the University travel regulations if you are to be reimbursed through the University. Current travel regulations are available for review in the main office. Remember most expenses must have accompanying documentation. The department has traditionally paid for the cost of one van to travel to the annual and branch ESA meetings.
III. (13) Telephone UsageThe university phones are for university business only. The department pays for the cost of one telephone in each professor's office. Lab phones are covered by funds from individual grants. These phones are usually restricted to the Madison area and are to be used for business purposes only. When dialing long distance, dial 8 first--local calls dial 9 first--then the number. Any long distance calls should be made on the major professor's phone. Please discuss the procedures for phone use with your major professor.
III. (14) Purchasing and Blanket OrdersThe accounting system at the University is extremely rigid. It is very important that the policies and procedures regarding purchasing are followed to insure the proper payment of bills. Each lab has established the manner in which purchase orders and blanket orders are regulated. Please check with your major professor before you purchase anything. Items that you purchase from personal funds are usually not reimbursed through the university so it is important that you use the proper order numbers, which have been set for your lab. In addition, when ordering over the phone, please be sure to give your full name and room number to the vendor. Packages that arrive on the dock addressed to the Department of Entomology are very difficult to trace. Contact Angie in the office if you have questions, about the university accounting system.
III. (15) Building PassesIf you work late, you may be asked by a University of Wisconsin security guard to demonstrate that you belong in Russell Labs. Building passes are available through the Department of Entomology office.
IV. Criteria for Graduate Student Travel Awards Entomology Graduate Student Association-Ad Hoc CommitteeThe following criteria for graduate student travel awards are listed in order of priority. We believe these criteria will aid the Research Committee in determining which applicants are most worthy of travel awards. The amount of money required for travel is likely to vary substantially. We encourage the Research Committee to show flexibility with regard to the amount awarded under these circumstances. IV. (1) Reason/Status/Purpose
*Student will establish purpose and status in letter of application to the Research Committee. Students without funding from P.I. should receive higher priority than students with funding all else being equal under #I.A. & #I.B.
IV. (2) Merit1. Professional and Academic achievement *Emphasis should be on well-balanced applicant and should consider attributes such as publications, service, GPA, etc., relative to the length of time in the Entomology Department.
IV. (3) EligibilityOnly currently enrolled graduate students whole Major Advisor has an appointment in Entomology are eligible for these awards.
*Receiving grant should not make applicant ineligible for subsequent awards; prior award could be used to separate candidates of similar merit; students who have obtained professional employment (e.g. full-time position in chosen field, post-doc, etc.) should receive low priority consideration for these awards.
IV. (4) Application Procedure
V. University of Wisconsin-Madison Statement of Consensual RelationshipsDeveloped by the Sexual Harassment Policy Committee in consultation with the Academic Staff Committee and the University Committee. Endorsed and issued by the Acting Chancellor. CONSENSUAL RELATIONS that are of concern to the UW -Madison are those amorous, romantic or sexual relationships in which both parties appear to have consented, but where there is a definite power differential between the two parties. Consenting romantic and sexual relationships between instructor (meaning all who teach at the University--faculty members, academic staff instructional personnel, and graduate students with teaching or tutorial responsibilities) and student (meaning any person studying with the instructor); between supervisor (meaning any person in a position of authority over another--to hire and fire, to grant raises and oversee task performance) and employee (meaning any person working for the supervisor); and between employee and student (where there is an instructional or an employment relationship between them) have the potential for extremely serious consequences and ought to be avoided. Codes of ethics for most professional associations forbid professional-client sexual relationships; the relationships enumerated above should be viewed in this context. In the case of instructor and student, for example, the respect and trust accorded the instructor by the student, as well as the power exercised by the instructor in giving grades, thesis advice, evaluations, recommendations for further study and future employment, greatly diminish the student's actual freedom of choice concerning an amorous or sexual relationship. V. (1) Reporting RequirementIt is a generally accepted ethical principle in our society, reflected in the University's nepotism policy, that one avoids situations in which one makes official evaluations of relatives, family members, spouses, or other persons with whom one has an intimate relationship. Such a relationship combined with a responsibility for evaluation is considered a "conflict of interest." In a university, examples of such evaluations are the assignment of grades, and participation in decisions to hire, retain, promote, or determine salaries. If a close relationship with emotional ties should develop between an instructor and a student, or between a supervisor and an employee, or between an employee and a student, University personnel policy requires the instructor to report the matter immediately to the department chair, a teaching assistant, to the professor in charge of the course; a supervisor to his/her supervisor; an employee to his/her supervisor, so that suitable arrangements can be made for the objective evaluation of the student, employee, or prospective employee. All instructors, supervisors and other employees should understand that there are substantial risks in even an apparently consenting relationship where a power differential exists. Even if the conflict of interest issues are resolved, charges of sexual harassment or violation of the University's nepotism policy may develop, even when both parties have consented to the relationship. An instructor's or supervisor's liability protection under Wisconsin statues may not apply to protect the individual in subsequent litigation arising out of the relationship's effect on the student or employee. is the instructor, supervisor, or other employee who, by virtue of his or her special power and responsibility, will bear a special burden of accountability.
V. (2) The University of Wisconsin System on Consensual RelationshipsIt is in the interest of the UW System to provide clear direction and educational opportunities to the university community about the professional risks associated with consensual romantic and/or sexual relationships where a definite power differential between the parties exist. These relationships are of concern for two primary reasons.
V. (3) Guidelines for ImplementationTo make it clear that romantic and/or sexual relationships involving conflict of interest are unacceptable in the UW System and to ensure that members of the University community are alerted to the potential for abuse in power differential relationships even where conflict of interest issues are resolved, each institution within the University of Wisconsin System shall develop a statement on Consensual Relationships that is consistent with the above.
VI. UW-Madison Graduate School Residence Requirement Fact Sheet
Certification forms can be seen on the Entomology Department's LAN at (Ento on Pen) I:\department_share\CertForms\. Residence is calculated in terms of weeks, not credits. Students must be registered for a minimum of 2 credits to earn residence with the exception of l or 2 week summer sessions. Students exceeding the credit limit for full-time maximum registration, without prior approval from the Graduate School, will earn no residence for that session. All courses taken as a graduate student that are numbered 300 and above in which grades of A, AB, B, or S are received will be counted toward weeks of residence. Courses with grades of BC or C will be counted only if there are equal credits of AB and A, respectively, (in non-research courses) to offset the lower grades. Courses with grades of P (in Progress) will be used for weeks of residence only if they are in research courses. Courses taken for audit, pass-fail, or with grades of D or F will not be counted. VI. (1) Master's Degree32 weeks of residence (equivalent of two semesters) VI. (2) PhD Degree96 weeks of residence (equivalent of six semesters) At least two semesters in the doctoral field beyond the master's degree level (first 32 weeks) must be full-time. |